Free Microsoft 365 licence advisor

Find the right Microsoft 365 plan in about two minutes.

Answer a few plain-English questions about your organisation. You'll get a recommended plan, the reasons behind it, a cost estimate, and links to see exactly what's inside each licence.

Organisation
Everyday tools
Security
Advanced needs
Compliance & extras
AI

Tell us about your organisation

What kind of organisation are you?

BusinessCompanies and other commercial organisations Registered nonprofitEligible for Microsoft nonprofit pricing EducationSchools, colleges, universities GovernmentCentral or local government and public bodies

Where will you be billed?

United KingdomPrices in £ GBP, excluding VAT United StatesPrices in $ USD

This sets the currency for your results. You can also switch it at the top of the page.

How many people need a licence? How many of them are frontline staff? Shift or on-site workers without their own PC: retail, care, warehouse, hospitality.

What do your frontline staff need?

Teams, rotas and reading infoChat, shifts, view policies and documents Email and editing tooA mailbox and edit documents on a phone or shared device

Everyday tools

Do you want Microsoft to provide your business email?

YesEmail, calendar and shared mailboxes from Microsoft No, we keep email elsewheree.g. Google Workspace; we just want Office apps

Do people need the installed desktop Office apps?

Yes, everyoneWord, Excel, PowerPoint, Outlook on PC/Mac Some peopleOthers can work in the browser No, web and mobile is fineBrowser and phone apps only

Will you use Microsoft Teams?

YesChat and meetings in Teams No, we use Zoom, Slack etc.Cheaper "no Teams" plans

Security and devices

Do you want to manage and secure company laptops and phones?

YesSet up, lock down and remotely wipe devices NoWe have another tool, or devices aren't a concern Not sureWe'll recommend the safer option

What level of security do you need?

EssentialsMulti-factor sign-in and standard spam/malware filtering StrongBlock risky sign-ins, phishing link protection, antivirus with EDR AdvancedThreat hunting, identity attack detection, security team or SOC

Advanced security and identity

Tick anything you need now or within the next year. These are the features that separate E3 and Business Premium from E5 and E7. Leave everything blank if none apply.

Identity and access (Entra ID P2 / Entra Suite)

Just-in-time admin rightsAdmins request elevated access with approval and time limits (Privileged Identity Management) Automatic risky sign-in blockingDetect leaked passwords and suspicious sign-ins and force MFA or a reset (Identity Protection) Access reviewsManagers regularly confirm who should still have access to groups, apps and roles Automated joiners, movers and leaversAccounts and access created, changed and removed automatically from HR data (ID Governance) Replace the VPNZero Trust access to internal apps and a secure web gateway (Entra Private / Internet Access)

Threat protection (Defender Suite / E5 Security)

A security team or SOCIn-house or managed (MSSP/MDR) team monitoring alerts across email, devices and identities (Defender XDR) Automated investigation and threat huntingDevices automatically investigated and fixed, with advanced hunting (Defender for Endpoint P2) Protect on-premises Active DirectoryDetect attacks on your domain controllers (Defender for Identity) Control shadow IT and cloud appsDiscover unsanctioned apps and control data in SaaS apps (Defender for Cloud Apps) Phishing simulation trainingRun attack simulations and investigate email threats (Defender for Office 365 P2)

Compliance and extras

How much do you need to protect and govern data?

Not muchNo special rules about our data SomeGDPR, stop sensitive data leaking, keep records for set periods Heavily regulatedFinance, legal, health; audits, investigations, insider risk

Advanced compliance (Purview Suite / E5 Compliance, optional)

Automatic classificationFind and label sensitive documents and emails automatically Endpoint data loss preventionStop sensitive files being copied to USB, printed or uploaded from laptops Insider riskSpot data theft by leavers or risky behaviour by staff Premium eDiscovery and auditLegal case management, review sets and long-term audit logs Communication complianceMonitor email and Teams for regulatory breaches (e.g. FCA rules)

How many people need Teams Phone? A phone number and calling in Teams. Included in E5 and E7. How many people need Power BI Pro? To publish and share dashboards. Included in E5 and E7.

AI with Copilot

Everyone gets the free Copilot Chat. Paid Microsoft 365 Copilot also works across your email, meetings and files inside Word, Excel, Outlook and Teams.

How many people should get paid Copilot? Enter 0 if you're not sure yet. You can add it later.

Are you building or rolling out AI agents across the organisation?

No, not yetCopilot only, or no AI plans YesWe need to inventory, secure and govern agents (Agent 365)

Copilot for most staff plus E5-level needs, or agents at scale, is where Microsoft 365 E7 starts to make sense.

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How this works

Recommendations follow Microsoft's plan boundaries: 300-user Business cap, frontline eligibility and what each plan includes.
Costs use Microsoft's UK (£) or US ($) list prices from the July 2026 price update. Switch currency at the top of the page.
Each result links to the matching M365 Maps diagram, so you can see every feature in the plan.

Private by design. Your answers are worked out in your browser and never sent anywhere. Privacy

Independent guidance, not affiliated with Microsoft. Confirm your final choice with your Microsoft partner or reseller.

Check my licences

Are you paying for more than you need?

Enter the Microsoft 365 licences you already pay for. We'll spot duplicates, unused seats, cheaper bundles and billing you could change, with an estimated saving for each.

Your current licences

Find these in the Microsoft 365 admin center › Billing › Licences, or on your reseller's invoice. Leave price blank to use the list price; enter what you actually pay for a more accurate result.

Licence	Bought	Assigned (optional)	Price per user/month (optional)	Billing	Remove

About your organisation (optional, finds more savings)

How many people need a licence today? Current staff and contractors. Not leavers, shared mailboxes or meeting rooms. How many are frontline staff without their own PC? Shop floor, care, warehouse or field staff who mainly use phones or shared devices.

What we check

Duplicates: add-ons already included in a plan you hold.
Unused seats: licences bought but not assigned, or more licences than people.
Cheaper bundles: e.g. E3 + several add-ons vs E5, or Copilot bundles.
Billing: monthly subscriptions that cost about 20% more than annual.
Right-sizing: frontline staff on full office plans.
Rules: Business plans over 300 seats, add-ons missing their required plan.

Your licence details are checked in your browser and never sent anywhere. Privacy

Compare plans

What's in each plan, side by side.

The main plans for office-based staff. Pick which columns to show. For every individual feature, open the plan's M365 Maps diagram.

Prices: Last checked .

Plans for other kinds of staff and organisations

Understand it

Microsoft 365 jargon in plain English.

What the features you'll see on plan comparisons actually do, and why you might need them. Each entry links to Microsoft's official documentation for the full detail.

Want to see everything in a licence?

M365 Maps by Aaron Dinnage draws every Microsoft 365 licence as a visual map of its features, with side-by-side comparisons and a searchable feature matrix.

Open M365 Maps Feature matrix